City Fiestas

© Copyright City Fiestas 2019. General Terms and Conditions 

Safeguarding Policy

1. Introduction


The safeguarding of our guests at events is imperative to our work at City Fiestas.


2. Scope of the Policy


The policy is to be used by any member of staff or volunteer working directly with Adults at Risk, and to any other support staff or Trustee of the organisation who become involved in a protection concern in the course of their work for City Fiestas. Adults at Risk are informed of the policy as appropriate.


The policy applies to anyone with whom we are in contact in the course of our work, who is an Adult at Risk. Where the policy refers to an ’Adult at Risk’, we mean anyone who is 18 years or older and who is vulnerable according to the definition in the Pan London Adult Safeguarding Editorial Board report. Since City Fiestas only plans events for ‘Adults’ over the age of 18, there will be no exception to this throughout this document.


This policy is reviewed, endorsed and approved annually by the Directors of City Fiestas, or when legislation changes.


3. Purpose of this Policy and Procedure


This policy and procedure sets out how City Fiestas implements safeguarding for Adults at Risk with whom they come into contact in the course of their work.


City Fiestas is committed to devising and implementing policies so that everyone within the organisation accepts their responsibilities for safeguarding Adults at Risk from abuse and neglect. This means following procedures to protect them and reporting any concerns about their welfare to the appropriate authorities.


This policy and procedure helps us to achieve this by:

  • Supporting us to safeguard Adults at Risk in practice, by defining abuse and informing us what to do

  • Ensuring we all work to the same policy and procedure

  • Making sure we are accountable for what we do

  • Being clear what roles and responsibilities we all have in safeguarding

  • Saying what staff can expect from the organisation to help them work effectively


This policy is informed by and supports our organisational purpose, and is how we comply with the procedures set out by Pan London Adult Safeguarding Editorial Board.


4. Who is an Adult at Risk?


Adult at Risk

This policy applies to any ‘Adult at Risk’, defined by the following:


Any person aged eighteen or over who has a physical or sensory impairment, a learning disability, or a mental health problem and may be unable to protect themselves from harm or abuse. This may include:

  • People with a learning disability

  • People who experience mental ill health

  • Those with a disability

  • Older people

  • People who are experiencing short or long term illness


However, it is important to note that inclusion in one of the above groups does not necessarily mean that a person is implicitly vulnerable.


5. Objective of Policy


We will achieve the outcome by having these things in place:

  • Safe organisational ethos

  • Safe environment

  • Safe processes for working with service users

  • Safe collection and use of information, and ways of communicating

  • Safe staff


6. Principles

In support of these objectives, we are committed to the following principles.


To achieve a safe ethos, we will:

  • Work to support the organisational purpose which is to create events that ensure the safety of all our guests within a secure and non-threatening environment

  • Promote the safety of adults at risk in all our work, both directly and indirectly through any partnerships

  • Support the spirit and practice of City Fiestas’ safeguarding ethos in all that we personally do

  • Have in place quality assurance processes that help us to ensure we are all safeguarding in practice

  • Treat all adults fairly in being able to access services which meet their needs, regardless of gender, ethnicity, disability, sexuality or beliefs


To achieve a safe environment, we will:

  • Ensure the welfare Adults at Risk is paramount in all our activities

  • Listen to service users and take account of what they tell us in making decisions about them

  • Take all reasonable steps to protect service users from harm, discrimination, and degrading treatment

  • Practice with respect for adults’ rights, wishes and feelings

  • Regularly assess and review safety risks which arise from premises, activities and equipment


To achieve safe processes, we will:

  • Take all suspicions and allegations of abuse, from inside or outside the organisation, seriously, and respond to them promptly and appropriately

  • Be clear about everyone’s roles and responsibilities

  • Implement safeguarding procedures that are compliant with the expectations of the Pan London Safeguarding Editorial Board arrangements

  • Have in place clear arrangements for how we would respond to concerns about how we implement safeguarding in practice within the organisation


To achieve safe information, we will:

  • Be clear with service users how the things they tell us will be used

  • Communicate promptly and clearly within City Fiestas and with external agencies, and follow the requirements of information sharing protocols

  • Keep good records of our work with service users and also of our management of staff’s work

  • Hold service users information with care, and use it for agreed purposes only


To achieve safe staff, we will:

  • Recruit trustees, staff and volunteers with regard to their suitability for work within the nightlife event planning industry, including use of enhanced Disclosure and Barring Service checks

  • Provide trustees, staff and volunteers with guidance and training in their safeguarding role, and ensure they have access to our policies and procedures

  • Make sure everyone has access to advice on safeguarding at all times in the course of their work

  • Be clear with everyone what their individual role and responsibility is in safeguarding

  • Support staff and volunteers to carry out their job with appropriate supervision


7. What is abuse of an Adult at Risk?


Abuse is a violation of a person’s rights or dignity by someone else. It can be done by anyone including relatives and family members, professional staff, volunteers, other users of services, neighbours, friends and associates or strangers. There are many kinds of abuse including:


Physical. This could be hitting, slapping, pushing and kicking.


Sexual. This includes rape and sexual assault or sexual acts to which the adult at risk:

  • Has not consented

  • Could not consent

  • Was pressured into consenting


Emotional/Psychological. This could be:

  • Emotional abuse

  • Threats of harm or abandonment

  • Depriving the person of contact

  • Humiliating

  • Blaming

  • Controlling

  • Intimidating

  • Coercing

  • Harassing

  • Verbally abusing

  • Isolating

  • Withdrawing a person from services or support networks


Financial or material. This includes:

  • Theft

  • Fraud

  • Exploitation

  • Pressure in connection with wills, property, inheritance or financial transactions
    misusing or misappropriating property, possessions or benefits


Neglect or acts of omission. This includes:

  • Ignoring medical or physical care needs

  • Failing to provide access to appropriate health care, social care or education services

  • Misusing medication

  • Inadequate nutrition or heating


Discriminatory. This includes:

  • Racist behaviour

  • Sexist behaviour

  • Harassment based on a person’s ethnicity, race, culture, sexual orientation, age or disability

  • Other forms of harassment, slurs or similar treatment




Last reviewal date: 02/08/2019


Next reviewal date: 01/08/2019

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